OFFICE SUPPORT/ADMIN ASSISTANT

1. Assist with the day-to-day administrative operations of the office, ensuring that it runs efficiently.

2. Manage the office environment by ensuring cleanliness, organization, and proper stocking of office supplies.

3. Support staff by performing clerical tasks such as photocopying, scanning, data entry, and filing documents.

4. Coordinate office supply orders, monitor stock levels, and ensure that all supplies are ordered and replenished on time.

5. Maintain a detailed log of all office equipment, ensuring each item has a dedicated maintenance card that tracks servicing dates, issues, and resolutions.

6. Ensure all office equipment (e.g., printers, scanners, computers, and telecommunication devices) is functioning correctly and schedule regular maintenance as necessary.

7. Coordinate with external service providers for repairs, upgrades, or replacement of faulty equipment, ensuring minimal disruption to office operations.

8. Serve as the primary point of contact for all office vendors, ensuring strong working relationships are maintained; oversee vendor deliveries, ensuring timely and accurate delivery of goods and services according to the agreed terms.

9. Maintain a vendor database that includes contact information, service agreements, and performance history; monitor vendor performance and address any issues that arise, ensuring that service standards are consistently met.

10. Ensure the office is in proper working order by coordinating repairs and maintenance of office facilities, such as plumbing, electrical systems, air conditioning, and general office upkeep.

11. Liaise with internal/external cleaning services to ensure that the office is kept clean and presentable at all times.

12. Organize and maintain both physical and digital filing systems to ensure that records are kept accurately and securely.

13. Assist in archiving and retrieving office documents as needed, ensuring compliance with document retention policies.

14. Maintain confidentiality in handling sensitive information and records.

15. Serve as the primary contact for internal and external communications related to office support, ensuring queries and requests are handled promptly by escalating to the relevant department.

16. Distribute incoming and outgoing mail and packages, ensuring they are routed to the correct personnel.

Qualifications

1. Minium OND in Business Administration, Office Management, or a related field.

2. At least 1-2 years of experience in an administrative or office support role. Experience with equipment maintenance and vendor management is preferred.

Requirement & Skills

1. Strong organizational skills, with attention to detail.

2. Excellent verbal and written communication skills.

3. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other office management tools.

4. Experience with vendor management and procurement processes.

5. Basic knowledge of office equipment maintenance and troubleshooting.

6. Ability to multitask and prioritize tasks in a fast-paced environment.

7. Professional demeanor with strong interpersonal skills.

8. Ability to work independently and as part of a team.

Job Type: Full-time

Pay: ₦70,000.00 - ₦90,000.00 per month

Application Deadline: 31/03/2025Expected Start Date: 01/04/2025