Administrative Assistant

Administrative Assistant

Erhyn Business Solutions

Admin & Office Lagos Full Time Retail, Fashion & FMCG NGN 150,000 - 250,000 Easy Apply

Job Summary

We are seeking a seasoned Administrative Assistant with 2-3 years of experience in a corporate organization to bring structure, efficiency, and seamless operations to our growing business. This role is crucial in ensuring that key administrative functions run smoothly, enabling our creative and business teams to thrive.

• Minimum Qualification : Degree
• Experience Level : Entry level
• Experience Length : 2 years

Job Description/Requirements

Responsibilities:

• Develop and implement efficient systems and processes for document management, record-keeping, and general administration.

• Maintain and organize important documents, including invoices, contracts, legal agreements, and inventory records.

• Ensure seamless coordination of office activities, including correspondence, scheduling, and meeting preparations.

• Act as the primary point of contact for external vendors, partners, and corporate stakeholders

• Track and manage invoices, payments, and procurement documents to ensure timely processing and record accuracy.

• Work closely with finance teams to ensure budget tracking and cost efficiency, especially in vendor negotiations and purchases.

• Maintain and update expense reports, ensuring proper documentation and approval processes.

• Provide high-level administrative support to the Founder, managing their calendar, appointments, and travel logistics.

• Ensure the Founder has quick access to critical documents and information without disruptions.

• Anticipate the Founders administrative needs and proactively handle tasks to enhance efficiency.

• Oversee logistics related to event planning, fashion shows, retail space operations, and customer order fulfillment.

• Coordinate with suppliers, manufacturers, and logistics teams to ensure smooth product deliveries.

• Maintain an inventory of office supplies, ensuring a luxury brand-standard workspace.

• Establish internal policies and procedures to optimize operational workflows.

• Identify areas where systems can be improved and introduce best practices that align with international luxury brand standards.

• Ensure operations reflect the brands ethos and efficiency.

Requirements:

• 2-3 years of experience in an administrative role within a corporate organization (experience in luxury fashion, retail, or creative industries is a plus).

• Highly organized, detail-oriented, and proactive in managing administrative tasks.

• Strong problem-solving skills and the ability to anticipate challenges before they arise.

• Strategic vision to develop the business

• Proven ability to drive results and excellent organizational skills

• Commercial awareness and strong business acumen

• Passion for the Fashion Luxury industry

• Strong and Excellent communication (verbal and written) skills.

• Ability to handle sensitive and confidential information with discretion.

• Proficiency in Microsoft Office Suite, Google Workspace, and administrative software.

• Experience in document management, invoice tracking, and office process automation is a strong advantage.

• Must have a keen understanding of luxury brand aesthetics, professionalism, and high standards.

• A self-starter who thrives in a fast-paced, high-expectation environment.

• Ability to work independently while maintaining a collaborative approach.

• Passionate about the luxury fashion industry and keen on operational excellence.

• Exceptional attention to detail and ability to multitask efficiently.

Why Join Shem Paronelli?

• Work with a prestigious luxury brand dedicated to craftsmanship and excellence.

• Opportunity to be a key player in organizing and structuring an evolving business.

• A dynamic and creative work environment where your contributions will directly impact the companys growth.