Procurement & Finance Interns

Who we are

eHealth Africa (eHA) designs and implements data-driven solutions and technologies to improve health systems for and with local communities. eHAs technology works in low connectivity settings, and smartly uses data to drive decision-making by local governments and partner agencies to get optimum results.

We leverage our staff and department expertise across five programmatic areas:

• Public Health Emergency Management (PHEM)
• Disease Prevention Monitoring (DPM)
• Climate Adaptation in Health Food Security and Nutrition (CAHFSN)
• Laboratory Systems and Diagnostics (LS&D)

In each of these programmatic areas, we partner with governments, communities, nonprofits and other stakeholders to generate holistic solutions, because we believe that every community deserves access to the types of tools that can enable them to lead healthier lives.

Position Summary

The Procurement and Finance Intern will support the procurement and finance teams in ensuring the efficient acquisition of goods and services and maintaining financial accuracy and transparency. The role is ideal for a detail-oriented individual eager to gain hands-on experience in procurement and finance processes within an NGO environment.

Key Responsibilities:

Procurement Support:

• Vendor Management:
  • Assist in sourcing and pre-qualifying vendors for goods and services in the assigned state.
  • Maintain an up-to-date database of prequalified vendors, including contact information, pricing, and service agreements.

• Purchase Requests & Orders:
  • Support purchase requests, ensuring compliance with the organizations processes and policies. .
  • Track purchase requests, ensuring timely delivery of requested items by vendors..

• Logistics & Delivery:
  • Ensure items delivered by vendors are in accordance to purchase order - specification and in the right conditions.

• Record-Keeping:
  • Maintain proper records of all contracts, delivery notes and invoices (receipts). Ensure accurate documentation of procurement activities for audits and reporting.

Finance Support:

• Invoice Management:
  • Review vendor invoices for accuracy, matching them with purchase orders and delivery notes.
  • Assist in communicating with the finance team for processing payments in line with the organizations financial procedures.

• Expense Tracking:
  • Record and track project-related expenses to ensure alignment with budget allocations.
  • Support the preparation of monthly expense reports for donors and internal stakeholders.

• Audit Preparation:
  • Assist in preparing financial documentation for audits, ensuring proper filing and compliance.
  • Identify and address discrepancies in financial records.

• Budget Support:
  • Collaborate with the finance team to monitor project budgets and flag potential overruns.
  • Assist in developing procurement budgets for upcoming activities and projects.

General Duties:

• Support cross-functional collaboration between procurement and finance teams.
• Participate in training sessions to enhance knowledge of procurement and finance best practices.
• Perform other tasks as assigned by supervisors to support department goals.

Qualifications and Skills

Education:

• Degree in Business Administration, Finance, Supply Chain Management, Public Administration, Economics, or related field.
• NYSC completion or exemption certificate

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite
• Familiarity with procurement software, accounting tools, or ERP systems is an advantage.

Competencies:

• Strong analytical and organizational skills.
• Excellent verbal and written communication skills.
• Detail-oriented with the ability to multitask and meet deadlines.
• Strong ethical standards and commitment to confidentiality.

Experience:

• Previous internship or volunteering experience in Procurement, Finance, or Project Management is a plus.

Benefits of the Role

• Hands-on experience in procurement and financial operations in an NGO.
• Exposure to project-based procurement and financial management processes.
• Opportunity to develop skills in compliance, reporting, and donor management.
• Networking opportunities with professionals in the nonprofit sector.

eHA Gender Diversity Statement

At eHealth Africa, diversity is integral to who we are. We value and honor diverse backgrounds and experiences and strive to create inclusive and equitable working environments that promote continued learning, fairness and growth opportunities for all.

Above all We believe strongly in our mission and our core values, and our teams are most successful when they do also.

IMPACT & QUALITY:

We work on solving big problems. We believe in the power of technology to make a transformational difference in health systems, and we know that when we do high-quality work, we have the opportunity to change lives in the communities we impact.

INNOVATIVE PROBLEM-SOLVING:

We maintain a worldview driven by possibilities, not limitations. We build smart systems that will sustain beyond our tenures. We challenge prevailing assumptions, respect the urgency of the environments we operate in, and take smart risks to search for the best solution.

INTEGRITY:

We are honest and truthful in our work. We always do what is right, even when it is not easy. We put our values into practice and hold each other accountable.

Other Details:

• Qualified female candidates are strongly encouraged to apply.
• Please note that consideration for employment is contingent upon successful completion of background and reference checks that may include criminal record checks.
• Duration - 6 months
• Location - Abuja, Bauchi, Borno, Kaduna, Kano, Katsina, Kebbi, Niger, Sokoto, Yobe, and Zamfara EOCs