Assistant, Security

JOB DETAILS ASSISTANT, SECURITY - (2400) Job Title Assistant, Security Location Nigeria - NG (Primary)
Office Damboa Category Security Date Needed By 4/22/2024 Program Description (Background) Job Description

JOB SUMMARY: The Security Assistant will be responsible of preparing all needed documents and reports on daily, weekly, monthly basis. In addition, this position will be the responsible of all administration work for the Security Department. At all times, the Assistant must report to the line managers in the base and to the CSM and to OPS Advisor all matters regarding the Security of Staff (Expats and National) and assets.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

• Collects all IMC program required docs to be submitted on SCMCHA system and getting the pass authorizations such as daily staff field visit, training/workshop, shipment, and travel permits.
• Undertakes any security – related duties assigned by direct supervisor.
• Doing all administration work related to Security and do the archiving of all Security documentation of IMC.
• Manages and ensures all the movements of staff to be safe and cleared by SCMCHA and Interior Ministry Operation – Room.
• Reports any incident immediately if occurred and write it via the incident management report system.
• Supervises and trains team members (Security Guards and Drivers) and enforce the Standard Operating Procedures from the organization.
• To be responsible for handling security equipment such as main office, warehouse cameras, security office assets.
• Takes and inventory of the assigned security equipment and ensures the devices are accounted for.
• Reports and monitors the daily activities, prepares the schedules, writes reports (daily, weekly, monthly), and sends emails.
• Maintains safe custody of confidential storage devices; in case of loss, vandalism, sabotage, theft, or malfunction of any security devices, he reports the matter to the CSM and IMC procurement/IT staff.
• Takes an active role in the development and implementation of evacuation/emergency security plans with the Country Security Manager.
• After reporting to his superior, and when a security issue falls outside the jurisdiction of the organization, the Assistant should be able to report the matter to the appropriate authorities.
• Maintains Order during emergency situations such as fires and directs people to exit points.
• Be able to travel to districts assigned by the supervisor.
• Must do any related tasks asked by the supervisor when needed.
• Be able to proceed some security drills.
• Support in investigation and report security breaches / incidents within the organization mandates to the Country Security Manager, while ensuring strict confidentiality.
• Monitors the contracted security guards and ensures those posts are always manned.
• Collaborates with the CSM conduct physical security survey of offices, fields, security protocols, vehicle, and staff residences to ensure compliance to Minimum Operating Security Standard (MOSS) and Minimum Operating Residential Security Standards (MORSS).
• Connecting with government departments and any other offices as required by the Security Department.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements MINIMUM QUALIFICATIONS

• 3-4 Years previous experience working for NGOs is preferable.
• Must work independently under difficult conditions and limited supervision.
• Ability to work under stress.
• Accountability is required to develop and achieve activities.
• Punctuality.
• Good communication skills.
• English and Arabic language: should be improved to be very good speaking and writing.
• Computer skills: good acknowledgement of Microsoft office.
• Must be able to solve practical problems quickly and efficiently when the need arises.
• Able to write reports in English and Arabic.

Additional Technical or Language Requirements CODE OF CONDUCT As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns. SAFEGUARDING It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. EQUAL OPPORTUNITIES International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.